We are honored that you’ve decided to host your special event at the Danes Hall of Waupaca. 

Approximately one month prior to your special day, our manager will be contacting to set up a “details meeting”. 

During that meeting, you will be asked about the following:

• Time of dress rehearsal (between 4pm - 10pm)

• Time of gift opening (10am - 2pm)

 

Times, guest number and temperature:

• Your time of arrival

• Event start time

• Ceremony start time

• Dinner start time

• Dance start time

• Event end time

• Number of guests

• Temperature of the building

 

Outside Vendors: (if applicable)

• Name of planner and time of arrival

• Name of photographer and time of arrival

• Name of videographer and time of arrival

• Name of florist and time of arrival

• Name of caterer and time of arrival

• Name of DJ or Musicians and time of arrival

• Name of pianist and time of arrival

 

Extra Services:

• Alcohol Service – cash bar, open bar, special orders, etc.

• Time of alcohol service

• Number of bartenders, times needed and locations (ballroom or Granite Cellar)

 

Granite Cellar:

• Using Granite Cellar to get ready (usually groom and groomsmen)

• Using smart TV’s - providing Canva slideshow?

• Type of music - providing Spotify playlist?

 

Front Foyer:

• Remove or keep marble table

• Remove or keep floral arrangement

• Welcome sign to read: ______________

• Adding any of your own décor

 

Private Dressing Room:

• Using private dressing room to get ready

• Requested four-digit code for entry

 

Clock Room:

• Piano open, closed, or closed & covered

• Hutch cleared, left as is, use some of DH décor, or empty it

• Lion head furniture left in the middle, moved to the outside, or removed completely

• Type of tables for set up – cocktail, long for gifts, etc.

 

Kitchenette:

• Used by caterers

• Used for food you are bringing yourself

• Refrigerator emptied?

• Other set-up, such as, location of dining table

 

Ballroom:

• Used for ceremony

  • Location of ceremony, between arched windows or turret

  • Bringing in arch

  • Number of chairs

  • Using the piano, if so, location

  • Having photos taken in the ballroom after the ceremony?

• Used for dinner​​

  • Type of dinner: buffet, plated, family style

  • Buffet table needed, if so, size

  • Cake table needed, if so, size

  • Napkin color

  • Layout of room

  • Using the ballroom bar

• Number of round tables and chair needed (recommend no more than 8 per table)

• Head table set for __people and placed ___

• Number of high chairs needed (we have 4)

• Used for dance

  • Tables to be removed

  • Chairs to the side or the room or stored

  • Announcement will need to be made, such as, “The bride and groom are now requesting that the room be set up for dancing.  Therefore, the Danes Hall staff will need to move tables and chairs.  If you are currently at a table towards the front of the room, we kindly ask you to take your belongings and move to an empty seat at the back of the ballroom, downstairs to the Main Level, or to the Granite Cellar bar.  We appreciate your cooperation and hope to see you dancing soon.”  You may personalize this.

• Color of sconce lighting

• Music

• Room set up

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Using:

• Wireless microphone(s)

• Microphone stand

• Bluetooth speaker

• Table numbers

• Podium

• Easel

• Projector and/or screen

• Coffee dispensers for self serve coffee – bringing in own coffee or using DH’s

• Water dispensers for self serve water– located in ballroom and/or Granite Cellar

• Coolers – we provide ice

• Kegerator – located in ballroom or Granite Cellar

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Handicap parking places needed (we have up to 3)

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Other things to let Danes Hall know: